School Administration

St Louis, MO, US, 63126-2908

The Archdiocese of St. Louis Catholic Education and Formation features an expansive coalition of schools that allow our children to develop a sense of purpose and value, receive a higher quality education, join a welcoming community and feel secure in a a dynamic future. We have a rich history, with its establishment 200 years ago by St. Rose Phillppine Duchesne. A coalition of schools serving over 50,000 students (PreK-12) within an 11-county area. The educational experience provided to our students and their families is rooted in a higher calling from God to honor and celebrate the gifts He has given us.

Job Summary

The School Administrator supports the daily operations of the school by providing administrative assistance to school leadership, managing records, and ensuring smooth communication between students, parents, faculty, and visitors. This role helps create an organized, welcoming, and efficient school environment while maintaining professionalism and confidentiality.

Job Responsibilities

Front Office Operations

Welcome and assist students, parents, faculty, and visitors in a professional and friendly manner.
Answer, screen, and direct incoming calls and messages.
Maintain a clean, organized, and welcoming front office environment.

Administrative Support

Provide comprehensive clerical and administrative support to the principal and school staff.
Coordinate calendars, schedule appointments, and organize meetings.
Prepare, format, and distribute school communications, letters, and reports.

Student & Staff Records

Maintain accurate student attendance, enrollment, and academic records.
Process student registration, transfers, and withdrawals.
Assist with data entry and record updates in school information systems.

Communication & Coordination

Serve as a primary point of contact between the school, families, and the broader community.
Share important updates regarding schedules, events, and school procedures.
Handle sensitive and confidential information with discretion and professionalism.

Operational Support

Monitor inventory and order office, classroom, and administrative supplies as needed.
Assist in preparing and coordinating school events such as conferences, assemblies, and open houses.
Support health and safety procedures, including assisting sick or injured students when necessary.

Job Requirements

Ability to work in a busy school office environment with frequent interruptions.
May require occasional extended hours during high-volume times or school events.
Regular interaction with students, parents, faculty, administrators, and district personnel.
Strong communication, organization, and multitasking skills.
Professional, courteous demeanor and ability to maintain confidentiality.

The Archdiocese of St. Louis Catholic Education and Formation is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.