Assistant, Administrative

Job Summary

St Vincent de Paul Catholic Church is a Catholic community dedicated to the education of the whole person in an environment where extraordinary care and concern for the individual is ordinary.

Job Responsibilities

Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include announcing visitors, scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception and word processing experience. 

Job Requirements

•    Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and  greeting visitors
•    Distributes mail and other related material
•    Maintains Mass Intention book, cards, and money
•    Monitors and orders office supplies
•    Prepares weekly bulletins
•    Administers FACTS
•    Enters contributions into computer program and reconciles with the deposit
•    Prints daily activity calendar for posting on bulletin boards
•    Runs mailing labels on request
•    Maintains parishioner data
•    Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
•    Monitors postage meter, prepares check request for postage refill, orders ink supplies
•    Coordinate and schedule volunteers in the parish office. Point of contact for Protecting God’s Children.
•    Keeps lobby and reception area neat and orderly
•    Performs other duties as assigned

Job Requirements

Knowledge & Experience Requirements
•    Must be computer literate and have experience using copiers, fax machines and other office equipment
•    Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
•    May need to know bookkeeping software or other business software
•    Must have proficient typing skills
•    Must have three to five years experience working in a general office environment

Skills & Attitudes Required for Success in Job
•    General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies.
•    Must have well developed “people skills” in interacting with all who come to the parish office
•    Must have ability to communicate verbally and in writing
•    Must be organized with office files and volunteers
•    Must be able to maintain confidentiality in all matters
•    Must be willing to work a flexible schedule with occasional overtime

Relationships Requirements
•    Will work closely with the Pastor and other parish employees
•    Will have frequent interaction with parishioners and various parish organizations
•    Must be able to work well with outside contractors and vendors