Bi Lingual School Secretary

Job Summary

The Bilingual School Secretary plays a vital role in supporting the daily operations of the school by serving as the first point of contact for students, families, staff, and visitors. This position requires fluency in both English and Spanish to ensure effective communication within a diverse school community. The ideal candidate is organized, welcoming, discreet, and aligned with the mission and values of Catholic education.

Job Responsibilities

Administrative Support

• Manage front office operations, including answering phones, greeting visitors, and responding to inquiries in both English and Spanish.

• Maintain student records, attendance, and files in accordance with Archdiocesan policies and confidentiality requirements.

• Support school leadership with scheduling, correspondence, and general clerical tasks.

• Assist with preparation and distribution of school communications, newsletters, and reports.

Family & Community Engagement

• Serve as a liaison between Spanish-speaking families and school staff, providing clear communication and interpretation support as needed.

• Translate school documents and communications from English to Spanish and vice versa.

• Support parent-teacher conferences, registration, and other school events by assisting non-English-speaking families.

Student Services

• Provide basic support to students in the office, including administering minor first aid and managing health-related documentation.

• Assist with student check-in/check-out, tardies, and dismissals.

School Operations

• Coordinate mail, deliveries, and office supply inventory.

• Assist with recordkeeping for finances, tuition, or fundraising events (as applicable).

• Uphold all Archdiocesan policies and maintain a professional and respectful environment at all times.

Job Requirements

• High school diploma or equivalent (required); associate’s degree or relevant training (preferred)

• Fluency in English and Spanish, both written and spoken (required)

• Previous administrative or secretarial experience, preferably in a school or nonprofit setting

• Strong organizational, interpersonal, and communication skills

• Proficiency with Microsoft Office Suite, Google Workspace, and student information systems (e.g., FACTS or similar platforms)

• Ability to maintain confidentiality and demonstrate discretion

• Commitment to the mission and values of Catholic education

• Practicing Catholic preferred, but not required