Administrative Assistant II

Job Summary

The central focus of this position is preparing, editing, and distributing the weekly church bulletin and any special service programs (e.g., holidays, funerals). This person ensures that all content is accurate, timely, and aligned with the church's messaging and mission; and works closely with pastoral staff, ministry leaders, and volunteers to gather announcements and relevant information. Administrative Assistant II also acts as a backup support to the front office Administrative Assistant. 

Job Responsibilities

• Compile and format content for weekly church bulletins including announcements, scripture readings, prayer requests, prayer requests, and upcoming event details.
• Coordinate with church staff and ministry leaders to ensure all relevant information is included and accurate.
• Proofread and edit text for grammar, clarity, and tone consistent with church values.
• Design layout and graphics (if applicable) to make bulletins visually appealing and easy to read.
• Ensure bulletins are printed and distributed digitally on time each week.
• Maintain a bulletin content calendar to track upcoming events and recurring announcements.
• Update and adapt bulletins for special services (e.g., Christmas, Easter, baptisms).
• Archive bulletins for church records and historical reference by sending yearly to get bound.
• Update and keep current websites, Facebook pages, and all other digital media for both parishes.
• Maintain current digital boards inside and outside both campuses.
• Support smooth operations of the front office through other related tasks such as:
  • answering, routing, and redirecting all calls
  • assisting walk-ins
  • scheduling Mass intentions
  • assisting with Sacraments registration
  • creating and sending out email blasts as needed
  • and other tasks as assigned

Job Requirements

• Strong written communication and editing skills.
• Attention to detail and accuracy.
• Proficiency with publishing or word processing software (e.g., Microsoft Word, Publisher, Canva, or Adobe InDesign).
• Ability to meet deadlines consistently.
• Strong organizational skills and ability to manage multiple content sources.
• Experience in a church or nonprofit communications role is a plus.
• Familiarity with the church calendar, Christian terminology, and respectful tone for religious communication.