Administrative Assistant
St Louis, MO, US, 63119-5738
Job Summary
This position provides general administrative support to the Office of Sacred Worship.
Job Responsibilities
- Responsible for various administrative needs to aid Director & Office Coordinator
- Printing of program booklets & sending materials to designers for them to layout
- Prepare and review office correspondence, memos, and other documents as requested
- Update database records and office website as needed
- Create spreadsheet of Annual Publications Book Order
- Monthly reporting of songs used under our music license for Archdiocesan events
- Assist with meeting preparations and logistics
- Assist with workshop preparations and logistics
- Create and distribute Chapel Calendar every two months; coordinating priest & volunteer schedules
- Coordinate with Regina Cleri to schedule Reconciliation with priests
- Maintain inventory of office supplies, including printer supplies
- Assist with Spring Cathedral Confirmations—coordinating the mailing and stamping of cards & other correspondence
- Other duties as assigned
Job Requirements
- High School diploma required
- Minimum of two years’ experience in an administrative role
- Proficient with Microsoft Office (Word, Excel, Publisher)
- Familiarity and support of the Catholic Church required
- Liturgical knowledge beneficial, but not required
Skills & Attitudes Required for Success in Job:
- Must be able to handle confidential information in a professional manner
- Provide generous hospitality to those who call in and others requesting information
- Good listening and interpersonal skills
- Ability to interact with all levels of employees
- Attentive to detail and accuracy
- Ability to set priorities and meet deadlines
At the Archdiocese of St. Louis, we believe that every job is a potential pathway to purpose. Join a community where your skills and passion align with a greater mission, where every day brings new opportunities to make a meaningful difference for the Catholic faithful – and for the greater community – in St. Louis and 10 surrounding Missouri counties.