Administrative Assistant

Job Summary

This position provides general administrative support to the Office of Sacred Worship.

Job Responsibilities

• Responsible for various administrative needs to aid Director & Office Coordinator
• Printing of program booklets & sending materials to designers for them to layout
• Prepare and review office correspondence, memos, and other documents as requested
• Update database records and office website as needed
• Create spreadsheet of Annual Publications Book Order    
• Monthly reporting of songs used under our music license for Archdiocesan events
• Assist with meeting preparations and logistics
• Assist with workshop preparations and logistics
• Create and distribute Chapel Calendar every two months; coordinating priest & volunteer schedules
• Coordinate with Regina Cleri to schedule Reconciliation with priests
• Maintain inventory of office supplies, including printer supplies  
• Assist with Spring Cathedral Confirmations—coordinating the mailing and stamping of cards & other correspondence
• Other duties as assigned

Job Requirements

• High School diploma required
• Minimum of two years’ experience in an administrative role  
• Proficient with Microsoft Office (Word, Excel, Publisher)
• Familiarity and support of the Catholic Church required
• Liturgical knowledge beneficial, but not required

Skills & Attitudes Required for Success in Job:

• Must be able to handle confidential information in a professional manner
• Provide generous hospitality to those who call in and others requesting information
• Good listening and interpersonal skills 
• Ability to interact with all levels of employees
• Attentive to detail and accuracy
• Ability to set priorities and meet deadlines