Assistant, Administrative

Job Summary

This position plays a vital role in the smooth and efficient operation of the school office. This position provides administrative support to school leadership, maintains student and staff records, and serves as the first point of contact for students, parents, and visitors.

Job Responsibilities

• Front Office Duties:
• Greet and assist students, parents, and visitors in a professional and friendly manner
• Answer and route incoming calls and messages
• Maintain a neat and welcoming office environment
• Administrative Support:
• Provide clerical and administrative support to the principal and school staff
• Manage calendars, schedule appointments, and coordinate meetings
• Prepare and distribute correspondence, newsletters, and reports
• Student and Staff Records:
• Maintain accurate student attendance and enrollment records
• Process student registration, transfers, and withdrawals
• Assist with data entry into school management systems 
• Communication:
• Serve as liaison between school staff, parents, and the community
• Disseminate important information regarding school events and schedules
• Handle confidential information with discretion
• Operational Support:
• Monitor and order office and classroom supplies
• Assist with preparation of school events, such as parent-teacher conferences and assemblies

Support health and safety procedures, including assisting with sick students

Work Environment

• Standard school office setting
• May require extended hours during busy periods or events
• Interaction with children, parents, faculty, and district staff