Business Specialist

Job Summary

Business Office Specialist

The Business Office Specialist plays a vital role in supporting the day-to-day financial and administrative operations within a small, dynamic business office at Cardinal Ritter College Prep. Rooted in the values of faith development, academic excellence, and leadership, this role assists with tuition billing, accounts receivable/payable, enrollment processes, record-keeping, and daily office operations. 

Job Responsibilities

Office Administration

• Independently manage key office functions such as filing, data entry, and document preparation with a focus on accuracy and efficiency.
• Proactively identify opportunities to streamline office processes and improve service delivery within the small team structure.
• Work closely with the Business Manager, providing backup support during absences and sharing responsibilities to maintain continuous office operations.

Financial Operations

• Handle billing processes including invoice preparation, payment processing, and account reconciliations with minimal supervision.
• Process accounts payable, ensuring vendors are paid promptly, maintaining positive relationships, and reconciling vendor statements with school records.
• Manage employee credit card reconciliations, ensuring all expenses are properly documented and aligned with budget categories.
• Prepare and review budget reports, ensuring spending aligns with budgeted amounts and actuals, and assist the Business Manager in budget reporting and preparation.

Enrollment and Student Support

• Coordinate the enrollment process for new and returning students, ensuring all documentation is complete maintaining ongoing necessary follow-up with families and the admissions team at Cardinal Ritter.
• Support families through the tuition assistance application process, utilizing systems such as FACTS Grant and Aid, and providing guidance on available scholarships and deadlines.
• Ensure necessary documents are uploaded for review by the Business Manager.

Customer Service & Communication

• Serve as a knowledgeable point of contact for routine inquiries from staff, vendors, and parents, resolving issues or directing them appropriately.
• Serve as a knowledgeable and professional point of contact for families, staff, and vendors regarding billing, enrollment, and financial aid questions.
• Manage communications professionally and promptly, maintaining a positive image of the school’s business office.

Compliance & Confidentiality

• Ensure all sensitive information is handled with discretion and in compliance with legal and Archdiocesan confidentiality standards.

Job Requirements

• Bachelor’s degree in Business Administration, Accounting, Finance, or a related field.
• 3-5 years of relevant experience in financial operations either in business or nonprofit environment.
• Proficiency in FACTS, Finalsite, and Archdiocesan financial systems, or demonstrated ability to quickly learn new platforms.
• Strong organizational, analytical, and communication skills.
• Ability to work independently and collaboratively within a small team.
• Commitment to the mission and values of Catholic education.