Finance and Administration Manager

Job Summary

The Finance & Administration Manager serves as the principal steward of the temporal and administrative operations of the Cathedral Basilica Parish. Working closely with the Rector, Finance Council, Archdiocesan offices, and parish leadership, this position ensures sound financial management, strong internal controls, regulatory compliance, and effective parish administration. This role is essential to supporting the sacred mission, ministries, and long-term sustainability of the Cathedral.

Job Responsibilities

Financial Management & Oversight

• Direct all parish financial operations including:
• Budget preparation and monitoring
• Payroll, accounts payable/receivable
• General ledger and monthly financial reporting
• Prepare and present clear financial reports for the Rector, Finance Council, and Archdiocese
• Oversee cash management, banking relationships, internal controls, and audit preparation
• Ensure compliance with Archdiocesan financial policies, civil law, and parish best practices
• Coordinate annual audits, insurance renewals, and financial risk management

Human Resources Administration

• Oversee parish HR operations in coordination with Archdiocesan HR:
• Onboarding- - new hires
• Benefits administration
• Payroll coordination
• Personnel files management
• Ensure compliance with all employment laws, Safe Environment requirements, and Archdiocesan policies
• Support staff performance systems, job descriptions, and evaluations

Office Administration

• Collaborate with parish administrative staff and office operations
• Manage purchasing, contracts, and vendor relationships
• Oversee recordkeeping systems for sacramental records, compliance documentation, and donor records
• Coordinate with Facilities, Music, Events and Development on shared administrative needs

Development & Stewardship Support

• Assist with parish advancement efforts including:
• Annual Catholic Appeal
• Major gifts
• Special projects and capital campaigns
• Manage Servant Keeper (i.e., inputting weekly offering data, to ensure accurate donor records, gift processing, and acknowledgment systems)
• Provide financial tracking and reporting for restricted and capital funds

Strategic & Advisory Role

• Serve as a key advisor to the Rector on operational, financial, and administrative matters
• Participate actively in Finance Council and senior staff meetings
• Assist with long-range planning, capital projects, and operational sustainability

Job Requirements

• Bachelor’s degree in Finance, Accounting, Business Administration, or related field required
• Minimum 5–7 years of experience in finance, accounting, or nonprofit/parish administration
• Strong knowledge of nonprofit accounting principles
• Experience working with boards, councils, or governing bodies
• High proficiency with accounting software, payroll systems, Excel, and database platforms
• Knowledge of Catholic parish operations and Archdiocesan systems strongly preferred

Skills & Attributes

• Deep sense of integrity, confidentiality, and professionalism
• Strong organizational and analytical skills
• Ability to manage multiple priorities in a complex parish environment
• Excellent written and verbal communication skills
• Collaborative leadership style
• Practicing Catholic preferred, with a sincere respect for the mission of the Church