HR Specialist

Job Summary

This position will serve as Human Resources support for the lay staff at the Vicariate level and will serve as a resource for parishes and schools of the Archdiocese. The incumbent will support the day-to-day recruiting and onboarding processes including job posting and recruitment activities, screening, interviewing, in-processing, and delivery of new hire orientation. They will also be responsible for data transactions in the HRIS Recruiting and Onboarding systems for all aspects of the employee lifecycle.
Ensuring data integrity and accuracy, compliance with HR policies / procedures and HR system requirements is key in this role. They will assist in job description preparation, leave of absence administration, and other HR functions.

Job Responsibilities

1. Ensure the highest level of customer service to all parishes and schools within their designated Vicariate.
2. Serve as primary person responsible for managing a full-service recruiting, hiring, and onboarding process for the parishes and schools of the Archdiocese, within their designated Vicariate. Using the newly implemented HRIS system SAP/SuccessFactors, post open
positions, place recruitment ads, conduct hiring seminars, receive and disseminate employment applications and resumes, screen candidates for qualifications, conduct screening interviews, answer questions from candidates, and liaise with hiring managers directly about all facets of recruiting, hiring, and onboarding for their open positions.
3. Assist with the ongoing maintenance of job descriptions. Assist pastors, principals, and business managers in the revision and update process for job descriptions as positions may change over time in the parishes and schools. Ensure new and updated job descriptions are appropriately maintained in the new SAP/SuccessFactors HRIS system.
4. Field questions and provide direction on processes and procedures regarding applying for employment opportunities within the Archdiocese using the newly implemented HRIS system SAP/SuccessFactors.
5. Receive and appropriately process all requests for support with HR/Payroll/Benefits system transactions from designated contacts within the Vicariate they support. Ensure accuracy and timeliness on all responses and data entry transactions.
6. Establish position relationships with the designated contact at each parish and or school within the Vicariate they support. Serve as their dedicated contact – a source of education and information on how to submit their employee transactions for processing.
7. Conduct or administer new hire reference checks, background checks, drug screens, criminal or abuse checks with appropriate government agencies.
8. Conduct New Hire Orientation including onboarding of new hires regarding compensation, benefits, and other administrative tasks.
9. Assist employees regarding HR issues by answering questions, distribution of information packets, and by referring employees to proper offices for assistance.
10. Administer leave of absence program for lay staff of the Archdiocese.
11. Assist in training end-users on the various processes within the HRIS system for various projects as needed, including but not limited to: Annual Open Enrollment, Annual Pay Rate Changes, Annual Teacher Contract Renewal, HR Sponsored Events within the Archdiocese, and other projects that may arise.

12. Provide clerical and administrative support to the Vicariate HR Manager.
13. Comply with Federal, state, and local regulatory requirements and stay current on those requirements.
14. Other duties as required and / or assigned

Job Requirements

Must have three years prior experience in Human Resources working with employment, compensation, or benefits.

Must be willing to actively participate in training and become proficient in the use of the new HRIS system SAP/SuccessFactors, and adhere to the associated business rules, processes and workflows established as part of that system.