Parish Payroll Manager

Job Summary

Epiphany of Our Lord Church, a vibrant parish within the Archdiocese of St. Louis, is seeking a detail-oriented and trustworthy Parish Payroll Manager to oversee and manage all payroll-related functions for parish staff. The Payroll Manager will ensure timely and accurate payroll processing in compliance with Archdiocesan policies and federal/state regulations. This role is key to maintaining financial integrity and supporting a smooth operation of parish administrative functions.

Job Responsibilities

• Process biweekly payroll for all parish employees using Archdiocesan payroll systems.

• Maintain accurate employee records, including timekeeping, tax forms, benefits, and deductions.

• Coordinate new hire onboarding, including gathering and submitting required documentation for payroll setup.

• Serve as the primary liaison between the parish and the Archdiocese’s Payroll and Human Resources departments.

• Ensure all payroll transactions are compliant with applicable federal, state, and local regulations, as well as Archdiocesan guidelines.

• Address and resolve any payroll-related inquiries or discrepancies.

• Manage PTO accruals, holiday pay, and other payroll-related benefits tracking.

• Assist with annual budget preparation related to salaries and payroll expenses.

• Prepare and distribute payroll reports for parish leadership and for annual audits as required.

• Maintain confidentiality and security of payroll and personnel data.

Job Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.

• Minimum of 2 years of experience in payroll administration or bookkeeping, preferably in a nonprofit or religious setting.

• Familiarity with payroll systems and accounting software (e.g., Paycor, ADP, QuickBooks, or similar platforms).

• Strong knowledge of payroll laws, tax regulations, and best practices.

• Excellent attention to detail, organizational, and time management skills.

• Strong interpersonal and communication skills; ability to interact with staff and leadership with discretion and professionalism.

• Practicing Catholic preferred and/or a strong commitment to the mission and values of the Catholic Church.