Secretary

Job Summary

The Parish Secretary serves as the primary administrative and clerical support for the parish, assisting the pastor and parish staff while acting as a welcoming and professional point of contact for parishioners and visitors. This position supports the mission of the Catholic Church through efficient office operations, confidentiality, and a spirit of service.

Job Responsibilities

Administrative & Office Support

• Serve as the primary receptionist, answering phones, emails, and greeting visitors courteously

• Maintain parish calendars, schedules, and facility reservations

• Prepare correspondence, bulletins, newsletters, and parish communications

• Maintain organized filing systems (physical and electronic)

• Order office supplies and manage office equipment

Sacramental & Parish Records

• Maintain confidential sacramental records (Baptism, First Communion, Confirmation, Marriage)

• Prepare certificates and letters as requested, following diocesan guidelines

• Assist parishioners with sacramental preparation paperwork

Financial & Data Support

• Assist with basic bookkeeping tasks (donations, invoices, deposits, reports) as assigned

• Maintain parish database and update parishioner records

• Process mail, payments, and routine financial documentation

Job Requirements

• Practicing Catholic in good standing preferred

• High school diploma required; associate degree or equivalent experience preferred

• Prior administrative or secretarial experience

• Proficiency in Microsoft Office, Google Workspace, or similar software

• Ability to maintain confidentiality and handle sensitive information

• Strong organizational and time-management skills

• Excellent written and verbal communication skills

• Professional demeanor and interpersonal skills

• Ability to work independently and as part of a faith-centered team

• Understanding of Catholic Church structure, terminology, and sacramental practices