Wedding Facilitator Aide

Job Summary

The Wedding Facilitator Aide supports the lead wedding coordinator in the planning, preparation, and execution of wedding events. This role is ideal for someone who is organized, customer-service oriented, and thrives in fast-paced environments. The aide works behind the scenes and on-site during weddings to ensure that the event runs smoothly, from setup through cleanup. Responsibilities include assisting vendors, managing schedules, supporting the wedding party, and handling unexpected challenges with professionalism and calm.

Job Responsibilities

• Assist the lead wedding coordinator in executing the event timeline and ensuring all logistics are on track

• Help with setup and breakdown of ceremony and reception spaces, including décor, seating, signage, etc.

• Serve as a point of contact for vendors (e.g., florist, DJ, photographer) to ensure smooth arrival and setup

• Greet and assist guests as needed, providing directions or answering questions

• Help manage the wedding party’s movement and timing (e.g., lineup for ceremony, photo sessions)

• Run errands during the event (e.g., retrieving items, communicating between parties)

• Respond quickly to any issues or emergencies during the event with discretion and professionalism

• Monitor cleanliness and organization of the venue throughout the event

• Support post-event cleanup and inventory checks if required

Job Requirements

• Experience: Previous experience in events, customer service, or hospitality preferred but not required

• Skills:

  • Excellent communication and interpersonal skills

  • Strong organizational and time-management abilities

  • Ability to stay calm under pressure and handle last-minute changes

  • Physical stamina for long hours on your feet and occasional lifting

  • Team player with a proactive, can-do attitude