Business Manager

Job Summary

We seek a Parish Administrator to serve as the key implementer reporting directly to the Pastor, translating the parish vision into operational reality through effective leadership of all administrative, financial, and operational functions. Integral to the leadership team, this role requires the demonstrated ability to build, lead, and motivate successful staff and volunteer teams within a dynamic ministry environment. The ideal candidate will possess strong organizational skills, financial acumen, and a collaborative, servant-leader presence, combined with a deep understanding of efficient workflows, resource stewardship, and practical systems implementation to effectively manage details, execute plans, and ensure unwavering support for the parish's mission. 

Job Responsibilities

Operational Systems & Process Management: 

• Oversee and improve all administrative and operational systems (e.g., communication platforms, database management, office workflows, scheduling systems). Implement and refine processes to ensure efficiency, consistency, and effective support for all parish ministries and activities. Success is measured by smooth operations, reduced administrative friction for ministries, and effective use of parish resources. 

Staff Leadership & Management: 

• Supervise, mentor, and develop administrative and support staff. Foster a positive, collaborative, and productive work environment aligned with parish values. Implement performance management practices and ensure clear roles and responsibilities. Success is measured by staff effectiveness, engagement, retention, and clear accountability. 

Financial Stewardship & Administration: 

• Oversee the parish's financial operations in collaboration with the Pastor and Finance Council. This includes budget development and management, bookkeeping oversight, financial reporting, contribution tracking, accounts payable/receivable, and ensuring compliance with diocesan policies and civil regulations. Success is measured by accurate financial reporting, adherence to budget, transparent financial practices, and responsible stewardship of parish funds. 

Facilities & IT Management: 

• Manage the maintenance, security, scheduling, and use of all parish buildings and grounds. Oversee IT infrastructure, equipment, software licenses, and relationships with technology vendors, ensuring reliable and secure operations. Success is measured by well-maintained facilities, functional technology, user satisfaction, and effective vendor management. 

Ministry Support & Communication: 

• Ensure that administrative and operational functions effectively support the various ministries and pastoral activities of the parish. Oversee primary communication channels (e.g., bulletin, website updates, email lists, social media administration) to ensure clear, timely, and effective information flow. May involve coordination with volunteer leaders. Success is measured by feedback from ministry leaders, effective communication reach, and seamless administrative support for parish programs. 

Reporting & Accountability: 

• Provide regular, clear reports on operational, financial, and administrative matters to the Pastor, Finance Council, Pastoral Council, and staff as appropriate. Track key metrics relevant to parish operations and use data to inform decision-making and drive continuous improvement. Ensure follow-through on decisions and initiatives. Success is measured by timely, actionable reports, data-informed improvements, and consistent execution of plans. 

Job Requirements

• Proficiency with standard office software (Microsoft Office Suite / Google Workspace).
• Experience with financial software (e.g., QuickBooks for Non-Profits) and database management is required.
• Strong understanding of bookkeeping principles and budget management.
• Excellent organizational, planning, and project management skills.
• Proven ability to lead, manage, and motivate staff and/or volunteer teams.
• Excellent written and verbal communication skills; ability to communicate effectively with diverse groups (staff, parishioners, volunteers, vendors, diocesan representatives).
• Ability to translate vision and strategy into concrete, actionable steps.
• Strong problem-solving skills and the ability to manage multiple priorities effectively.
• High degree of integrity and ability to handle confidential information appropriately.
• You collaborate effectively with leadership peers, including Pastors, ministry heads, and council members.
• You are data-informed and use operational metrics to guide decisions.
• You demonstrate strong organizational skills, are detail-oriented, and are committed to supporting the success of others and the parish mission.
• You are resourceful, proactive, and self-motivated.