Administrative Assistant

Washington, MO, US, 63090-2133

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

St. Francis Borgia Parish in Washington, MO is seeking a fulltime Administrative Assistant.

Greet visitors, new parishioners, business representatives, and refer them to proper person or association.  Perform general receptionist and secretarial functions including receiving and transferring telephone calls, taking messages, sorting and distributing mail and general clerical work. Duties may include announcing visitors, scheduling appointments, recording sacramental records, routing mail, type or process letters, reports, memos, program telephone system, schedule facilities, handle bulk mailings, photocopying and other clerical services as needed. Position requires some office, reception and word processing experience. 

Job Responsibilities

•    Provides secretarial and clerical services to the pastor, business manager, ministries, and parish organizations
•    Provides receptionist services for the parish office including the recording of clear and accurate messages, the handling routine questions about policies, events, etc., and  greeting visitors
•    Distributes mail and other related material
•    Maintains Mass Intention book, cards, and money
•    Monitors and orders office supplies
•    Prepares weekly bulletins
•    Administers FACTS
•    Enters contributions into computer program and reconciles with the deposit
•    Prints daily activity calendar for posting on bulletin boards
•    Runs mailing labels on request
•    Maintains parishioner data
•    Maintains sacramental records for parish (records marriages, baptisms, funerals, new parishioner registration, financial contributions, etc.)
•    Monitors postage meter, prepares check request for postage refill, orders ink supplies
•    Coordinate and schedule volunteers in the parish office. Point of contact for Protecting God’s Children.
•    Keeps lobby and reception area neat and orderly
•    Performs other duties as assigned

Job Requirements

Knowledge & Experience Requirements
•    Must be computer literate and have experience using copiers, fax machines and other office equipment
•    Experience with Microsoft Office applications (Word, Excel, Publisher, etc.) required
•    May need to know bookkeeping software or other business software
•    Must have proficient typing skills
•    Must have three to five years experience working in a general office environment


Skills & Attitudes Required for Success in Job
•    General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies.
•    Must have well developed “people skills” in interacting with all who come to the parish office
•    Must have ability to communicate verbally and in writing
•    Must be organized with office files and volunteers
•    Must be able to maintain confidentiality in all matters
•    Must be willing to work a flexible schedule with occasional overtime


Relationships Requirements
•    Will work closely with the Pastor and other parish employees
•    Will have frequent interaction with parishioners and various parish organizations
•    Must be able to work well with outside contractors and vendors

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

Our Mission

We are a unique community—diverse in our talent, but unified in our drive to create together, face challenges together and grow together. Our values push us to empower, propel and inspire new ways of turning possibilities into realities. Our competencies define the behaviors that guide who we are, how we are inspired and how we inspire of others to succeed.


Work/life balance is so important to the archdiocese. After all, our business is about making life easier and better—and we want that for you and your career just as much as our consumers and their day-to-day lives. That’s why we offer flexible working times, remote working options, generous paid vacation increasing with service, and personal leaves of absence.

As well as being able to make the most of life at home, you’ll also be able to contribute to the Archdiocese sponsored volunteer events. You can discover more about who we’re working with near you, and you can always ask us more about this at events and interviews—we love to see how passionate our people are about giving back.