Business Manager

Washington, MO, US, 63090-4898

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Our Lady of Lourdes in Washington is seeking a full-time or four-day-a-week Business Manager/Bookkeeper to join our team as a steward of the financial life of the parish. This person is responsible for managing the parish financial books according to Archdiocesan policies and best practices including coding and paying all bills, preparing financial reports, coordinating parish contract services, managing tuition billing and other accounts receivable, and coordinating preparing a budget. The position will be offered either as a managerial position with clerical duties or as a bookkeeper with fewer administrative duties based on the interest and skills of a successful candidate. A successful candidate will have practical knowledge of accounting principles and practices and business. 

 

Performs specialized accounting and bookkeeping functions such as payroll, accounts receivable, purchasing, etc., under the general supervision of the Pastor. Utilizes accounting computer program(s) to process and keep records. Supports the Pastor’s responsibilities to the parish as a steward of the physical, financial and personnel resources of the parish.  

Job Responsibilities

Financial Responsibilities

  • Maintains accuracy of all financial files and records and establishes a responsible cash flow management system.
  • Prepares payment vouchers, codes and pays invoices.
  • Initiates all bank transfers and related activities, including SLAF accounts.  Reconciles parish accounts.
  • Coordinates all contract services for parish and school.
  • Maintains all parish and school personnel files; prepares faculty contracts, maintains all benefit information and processes all benefit change requests.
  • Prepares monthly financial statements for Finance Council, with additional reports as needed.
  • Prepares, administers and reviews budget process in collaboration with finance and other commissions, subject to review and/or approval by Parish Council, as required.
  • Acts as liaison between the parish and the archdiocese in financial matters.
  • Maximizes cash management resources.
  • Coordinates and reviews parish organizations’ funds.


Personnel Responsibilities

  • Maintains all parish and school personnel files; prepares faculty contracts, maintains all benefit information and processes all benefit change requests.
  • Establishes and maintains evaluation process.
  • Administers salaries and benefits programs.
  • Supervises parish secretary, clerical aides, financial staff and maintenance staff.
  • Participates in the hiring and termination policies of the parish in collaboration with the Pastor.


Administrative Responsibilities

  • Directs the management of the parish office.
  • Oversees the management of the parish records.
  • Coordinates parish liability and property insurance, workers’ compensation with archdiocesan general insurance program.
  • Maintains good working relationships, effective communications between parish community, various groups and outside authorities.
  • Attends all pastoral staff meetings, commission meetings and Parish Council meetings, as necessary.
  • Attends all archdiocesan meetings, as necessary, representing the parish and the Pastor.
  • Consults with and advises Pastor and Principal on business and administrative matters that affect the parish and school.

 

Facilities Management Responsibilities

  • Supervises any major construction, improvement or repair.
  • Solicits and reviews bids and quotes and negotiates contracts.
  • Establishes and monitors preventive maintenance programs for all properties.
  • Maintains security of property (Key files, etc.).
  • Light secretarial work like answering phones and door when no one else is in the office. 

Job Requirements

Knowledge & Experience Requirements 

  • College degree desired and/or five to ten (5-10) years business experience
  • Practical knowledge of accounting principles and practices
  • Previous supervisory experience required
  • Skilled in using personal computers, including email and internet
  • Three+ years of experience in bookkeeping
  • Previous experience in QuickBooks Enterprise, Microsoft Word, and Excel
  • Previous experience in Servant Keeper and Parish Helper desirable

 

Skills & Attitudes Required for Success in Job 

  • General knowledge and support of the Catholic Church, Catholic sacraments, Catholic rites and liturgies
  • Must have excellent interpersonal communication skills
  • Must have good organizational skills
  • Must have good recordkeeping skills
  • Must have good facilitation skills
  • Must have ability to manage
  • Must have ability to present themselves professionally
  • Must have ability to maintain confidentiality
  • Must have ability to prioritize and to be flexible

 

Relationships Requirements

  • Must be able to work well with Pastor and other department heads
  • Handle Parish personnel issues
  • Work with parish council and various parish organizations
  • Work well with outside contractors and vendors

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening.