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Parish secretary

Wentzville, MO, US, 63385-3008

The Archdiocese of St. Louis strives to teach and share our faith, serve others, and foster unity throughout the St. Louis area.  Once a part of Kenrick-Glennon Seminary's campus, the Cardinal Rigali Center in Shrewsbury, MO is today the headquarters and curia (governing body) for the Archdiocese of St. Louis.

Job Summary

Seeking a dedicated and organized Parish Secretary to provide administrative and clerical support to the parish office. The Parish Secretary plays a vital role in facilitating effective communication, managing daily office operations, and supporting the pastoral mission of the parish in a professional and courteous manner consistent with Catholic values.

Job Responsibilities

  • Greet visitors and respond to telephone and email inquiries promptly and courteously

  • Manage scheduling for parish events, sacramental preparation, and meetings

  • Maintain accurate parish records, including sacramental registers, membership data, and mailing lists

  • Prepare and distribute parish communications such as bulletins, newsletters, and announcements

  • Coordinate with liturgical and ministry leaders to support parish activities and special events

  • Assist with financial record keeping including donations, fundraising, and petty cash as assigned

  • Ensure the confidentiality and security of sensitive parish information

  • Maintain office supplies and equipment, and coordinate repairs and maintenance as needed

  • Perform general clerical duties including data entry, filing, photocopying, and mail processing

  • Support the Pastor, parish staff, and volunteers with various administrative tasks

  • Uphold the mission and teachings of the Catholic Church in all communications and interactions

Job Requirements

  • Previous experience in office administration, preferably in a church or nonprofit setting

  • Proficient with Microsoft Office Suite, database management (e.g., ParishSoft, ACS), and office equipment

  • Excellent verbal and written communication skills

  • Strong organizational skills and attention to detail

  • Ability to multitask, prioritize, and work independently with minimal supervision

  • Discretion and professionalism in handling confidential information

  • Practicing Catholic preferred, with a willingness to support parish mission and values

  • Completion of diocesan Safe Environment Training and background checks required

The Archdiocese of St. Louis is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions are based on business needs, job requirements and individual qualifications without regard to race, color, religion, gender, national origin, age, marital, parental, veteran or disability status.  
 
Pre-Employment Screening 
All candidates receiving an employment offer must submit a pre-employment screening. The screening will include criminal background check, Family Care Safety Registration, drug screen, employment and educational licensure/certification verification, health screening, and any other screenings deemed necessary for employment. Any offer would be contingent upon successful completion of any required screening. 

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